At the beginning of a school year, students are not the only ones with butterflies in their stomach­s. Parents of students with special needs also worry about what a new year, a new teacher and a new classroom may bring. If your child has an Individualized Education Program (IEP), the legal document clearly delineates your child’s needs. What else should you consider to create a positive classroom experience? Here are some tips.

Schedule a parent-teacher-case manager meeting.

At the start of the school year, all of your child’s teachers provide written signatures that they have reviewed your child’s IEP. However, it is a brief overview and teachers are not yet familiar with your child’s program, modifications and accommodations.

Within four to six weeks of the first day of school, schedule a time to sit down with your child’s teachers and case manager to review academic supports and accommodations. In essence, you are setting aside this time to give teachers an overview of how your child is best able to take in information while reviewing accommodations, such as providing a word bank on a fill-in-the blank test or giving a lesson outline prior to the presentation of new material so that your child can follow the outline and add personal thoughts or notes. This is also a time for you to meet and make a connection with all of your child’s teachers, permitting them to know you by name and face.

Put it in writing.

Once your child’s IEP meeting has been held, your child’s program goes into effect within 15 days of the IEP meeting date, with or without your signature. Sometimes, parents are misled to believe that if they do not sign the IEP, they are showing disagreement or require more time to review the document in detail. However, when you are in disagreement with an element of a behavior plan, related service or program within your child’s IEP, prepare a written letter to your child’s case manager indicating what specifically you are in disagreement about.

According to the New Jersey Administrative Code, Title 6A, Chapter 14 in Special Education, once written correspondence is sent to the child study team or your child’s case manager regarding a request to change any part of your child’s IEP, the manager must respond within 20 calendar days, excluding school holidays but not summer vacation.

E-mail is a popular form of correspondence between teachers, guidance counselors, the case manager and you. Yet, this form of communication may or may not be considered formal written correspondence. As such, there may not be adherence to the 20-calendar day rule. Send a letter to your child study team by regular or certified mail. When it is received, the letter gets date stamped, and the 20-day clock starts ticking.

Integrate a sensory diet into your child’s day.

No, I don’t mean a dietary diet. I mean a personalized activity plan that can be integrated into your child’s daily schedule in order to satisfy the need for movement, deep pressure or heavy work. These types of activities satisfy proprioceptive, vestibular, auditory, visual and tactile needs for a child who may have a sensory processing disorder or difficulty sustaining attention, or is restless.

For example, a child diagnosed with ADHD or Asperger’s syndrome may not be able to maintain attention and focus to one task while sitting down at a desk for an entire class period. As a result, a sensory tool may include a move ‘n sit cushion, which is a seat cushion that is wedge shaped and filled with air. It is used to help fidgety or lethargic students maintain a level of alertness. A child who is restless may also need the opportunity for movement breaks within the school day. It might benefit a child like this to work at his or her desk for ten minutes and then take a five-minute break to go to the bathroom or water fountain, or to send a note to another classroom teacher or the main office.

For children who are hyperactive, a five-minute gym break for a quick run, jump on the trampoline or game of basketball can be integrated into the child’s schedule to allow for a better ability to focus on class tasks.

This is a brief overview of the sensory diet. Consult with the occupational therapist (OT) in your child’s school for additional ideas and how they can be integrated and implemented on daily basis.

Overall, these strategies can help you and your child to transition into the new school year smoothly, while giving you the chance to discuss your child’s academic program and develop a positive rapport with your child’s teachers.

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